Pilot Frequently Asked Questions

When will registration close? Can I apply after registration closes?

Registration will close at 11:59 p.m. May 31, 2017. Applications received after May 31, 2017 but prior to June 30, 2017, if accepted, will require a non-refundable $100.00 late fee. No applications will be accepted after June 30, 2017. The maximum number of balloons may be accepted prior to May 31, 2017. Once the maximum number is accepted, no more applications will be processed.

Will my login and password be the same as last year?

Yes, your login and password will be the same and will auto-fill a portion of the required information.

What if I have forgotten my login and password?

If you have forgotten your login you may create a new login or request login information from Pilot Coordinator, Jennifer Garcia 505-821-1000. If you have forgotten your password there is a link to create a new password.

What paperwork will I need to complete my application?

You will need the following: your pilot certificate, balloon registration, airworthiness certificate, logbook pages with dates of your latest annual inspection and Flight Review, and insurance information.

Once I complete my application, when will I know my acceptance status?

You will be notified of your status prior to June 16, 2017.

If I am put on the waiting list, when will I know if I have been accepted?

Final decisions on waitlist pilots will be made on or before August 1, 2017.

If my application is not accepted when will I receive a refund of my application fee?

You will receive a refund of your application fee within one week after receiving notification that your application will not been accepted. This amount will be refunded to the card used to originally pay your application fee. If for any reason this account has been changed or closed it is your responsibility to contact Jennifer Garcia with updated card information.

How do I add an additional balloon?

In the application on the Balloons tab you will find the option to add a balloon.

How do I add an additional pilot?

Your additional pilot will be required to complete the Application Process tabs General Info, Conditions, Pilot Contact, and Pilot Info. On the Balloons tab they will see the option to fly another pilot’s balloon. The will need the registration number (N#) of the balloon on which they wish to be added as additional pilot. After completion of this step an e-mail will be sent to the primary pilot for approval.

If we have multiple pilots on the same balloon what is the best way to register?

One pilot will need to register as primary pilot and the others will need to be added as additional pilots following the steps listed under “How do I add an additional pilot”.

Can I participate in Wednesday morning’s Flight of the Nations Ceremony?

If you are interested in participation in the Flight of the Nations mass ascension please contact Pilot Coordinator at the Balloon Fiesta office.

What is the deadline for providing my paperwork?

September 1, 2017

How do I change my competition status, and how late can that change be made?

Changes to competition status can be made by contacting the Pilot Coordinator. Changes will only be allowed until August 1, 2017.

How do I change the balloon I will be flying?

If you need to change the balloon you will be flying please contact the Pilot Coordinator at the Balloon Fiesta office. Any changes made to your Balloon after May 31st, may affect the program and balloon cards that are printed.

If I have registered two balloons listing me as primary pilot and I have an additional pilot, can both balloons be flown at the same time?

No, Each primary pilot when approved is assigned a banner number. You only receive ONE basket banner which must be attached to the basket of any balloon flying from Balloon Fiesta Park during the event. If you wish to have more than one balloon flying at the same time a different pilot must be registered as the primary pilot of one of your balloons.

If I can’t attend registration Wednesday, September 28th; Thursday, September 29th or Friday, September 30th, when will I be able to register?

Late registration will be available twice on Saturday, October 1st or by appointment. Registration will also be open Wednesday, October 5th for pilots participating in the Special Shape Rodeo. The registration process begins with each pilot viewing the safety video online or at the Official’s Compound located just south of the landing. Video showings on Saturday, October 1st and Wednesday, October 5th will begin promptly at 5:30am and 10:30am. You will not be able to participate in ANY Balloon Fiesta events until you have completed registration.

What time is the Pilot Headquarters open?

Pilot headquarters will be open each morning of Balloon Fiesta from 5:00 a.m. until 11:00 a.m.

Can we purchase more passes/buttons?

At this time AIBF is not allowing additional buttons or passes to be purchased.

How can we get additional crew walk on passes? Parking passes?

Additional crew walk on passes are available from at the crew table during registration. Additional north and south crew parking passes are not available. However, standard parking passes for all 9 days are available for purchase at the Balloon Fiesta gift shop.

What is the schedule for parties and events this year?

  • Balloon Gaggle - Friday, September 30th, 3pm-6pm - Landing
  • Welcome Party - Saturday, October 1st, 11am – Landing
  • Fly Swapper - Monday, October 3rd, 10:30am; and Friday, October 7th, 10:30am – Launch rows 1 and 2 just north of the Landing
  • Pilot Picnic - Wednesday, October 5th, 1pm – Landing
  • Awards Party - Saturday, October 8th, 11am - Landing

Additionally the Landing will be open to pilots and crews with entertainment, food and drinks (available at a reduced cost) during and after each evening session.

How do I register for my hotel?

HBC Event Services is handling all hotel accommodations. Once your event registration is approved by AIBF, primary pilots will receive an approval email with ID code to access and complete their hotel reservation. If you choose to stay at a hotel that has not been approved by Balloon Fiesta in advance, Balloon Fiesta will not pay for your room. Primary pilots living more than 50 miles from Balloon Fiesta Park will receive one hotel room. Crew rooms are also available through HBC Event Services at a reduced crew rate.

If I am not accepted will I need to cancel my hotel reservation or will Balloon Fiesta cancel for me?

You will need to contact HBC Event Services at balloonfiestahotels@hbceventservices.com or 505-346-0522 to cancel your hotel reservation. Many pilots who are not approved to fly in Balloon Fiesta choose to attend the event as crew for another pilot. HBC will need to be advised to cancel or change your room from a pilot block to crew block.

What do I do if I need to change or cancel my hotel reservation?

To cancel you must contact HBC Event Services at balloonfiestahotels@hbceventservices.com or 505-346-0522.

Who do I contact if I am having trouble with making hotel reservations for myself or my crew?

HBC Event Services at balloonfiestahotels@hbceventservices.com or 505-346-0522.

Does Balloon Fiesta offer chase vehicles for international pilots or pilots from out of town?

Unfortunately, Balloon Fiesta does not have the resources to offer chase vehicles to pilots. If you need assistance in finding a chase vehicle, please contact us and we can provide you with some of the local car rental companies.

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